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PowerMTA offers a number of parameters for tuning email delivery to specific domains. The following two SMTP errors might be familiar. we over-send, we over-inform people.Windows Live Hotmail is famous for throttling senders based on their IP reputation. "Because the cost of sending is so cheap. Senders don't think about what it costs the recipient," she said. "The cost of email is almost nothing from the sender's point of view, but for the recipient, in terms of time and attention, it's high. Most importantly, Wallace said, make sure you set a good example for the people around you by using email sparingly. Email Is Almost Free, Sparking Too Much Sharing Others suggest color-coding emails so that you can immediately address the messages that need urgent attention.
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She said she uses four separate email accounts to make sure important professional correspondence stays away from the news subscriptions, marketing promotions and other messages that pummel her. Make sure your first class mail is the thing you pay attention to," she said. "You don't want your first-class mail mixed in with a lot of magazines. Patricia Wallace, a director of information technology at Johns Hopkins University and author of "Psychology of the Internet," said a key trick is prioritizing incoming mail. Sorting message into folders and using automatic filters can help prevent the massive shock that can come with seeing hundreds (or thousands) of unread emails at a time. She also suggested keeping your inbox to just 15 or 20 messages at a time. Adjust your settings so that email messages only come through once every 30 minutes or every hour. Prioritize and Filter Incoming E-Mail Messagesįirst off, Cantor said, if your work environment allows it, don't check your email all the time. With a few simple steps, she said even the most over-extended emailers can lower their stress levels. "If we work in any environment where there's a lot of twig-snapping, we can't use the wonderful focus we have that makes us creative and able to think strategically," she warned.Ĭantor emphasized that it's not all gloom and doom. They may be able to remember what they've learned at a rote level, but they're not consistently able to place the information into a meaningful context or generalize to a new situation, she said.Įarly humans evolved to multi-task so that when a twig snapped, they could react to an approaching predator, she said. Research shows that when people multi-task, they end up using lower levels of their brains to accomplish each task.
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"When you're constantly being interrupted your brain is not operating at its full capacity."
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They're asking them to dim their bulbs," she said. "What the managers don't understand is that they are asking employees to lower their intelligence levels. Multi-Tasking Can Lead to Lower Quality Work But, according to an April 2010 study by Radicati Group, Inc., the number of global emailers is estimated to reach 2.5 billion by 2014.įor people trying to write reports, prepare presentation or complete other tasks that take creativity and strategic thinking, Cantor said, those billions of emails mean billions of interruptions that lead to lower quality work. In 2010, about 1.9 million people around the world used email. And those figures are only expected to grow. Web-monitoring firm Pingdom estimates that in 2009, 90 trillion e-mails, or 247 billion email messages a day, made their way through cyberspace. And it gets more challenging because it can come to us much faster and from so many directions," said Joanne Cantor, director of the Center for Communication Research at the University of Wisconsin–Madison and author of "Conquer CyberOverload." "All of this new technology, which gives us wonderful advantages and wonderful tools comes with real challenges.